Report

Teaser, summary, work performed and final results

Periodic Reporting for period 1 - CEPPI 2 (Coordinated energy-related PPIs actions for cities (CEPPI))

Teaser

CEPPI (Coordinated energy-related Public Procurement of Innovation) aims to demonstrate how European cities can make more rapid progress towards achieving their energy-related objectives through the strategic use of public procurement and specifically through the adoption of...

Summary

CEPPI (Coordinated energy-related Public Procurement of Innovation) aims to demonstrate how European cities can make more rapid progress towards achieving their energy-related objectives through the strategic use of public procurement and specifically through the adoption of proven innovation procurement methods. Five Cities of different sizes and cultures are participating in action-learning by adopting, and where necessary, adapting public procurement of innovation (PPI) methodologies in forthcoming tenders.

The project is building capacity in cities on how to achieve more sustainable energy solutions through a pro-innovation procurement approach. The scope of the project includes working with wider energy using stakeholders in the city in addition to addressing the direct energy used by the city authority.

The specific objectives of CEPPI are to:

• Identify and quantify future investment and procurement plans in participating cities that could be influenced to achieve a lower energy and/or CO2 outcome

• Develop and implement a practical procurement support programme that will build organisational capacity in city authorities in smart, sustainable, innovation procurement through action learning activities and thus progressively influence their procurement processes both during the period of the project and beyond

• Implement at least one PPI project in each of the five cities with the combined potential to reduce primary energy consumption by at least 33 GWh/year

• Develop procurement roadmaps to identify public tenders that might be ripe for more ambitious energy-related PPI projects after the end of the project

• Engage with the Climate KIC network to explore what current and emerging technologies can offer more sustainable energy solutions for upcoming tenders in the medium/longer term

• Produce an evidence-based Guide to communicate the lessons and methodologies to other cities and launch at a suitable European Conference

Work performed

The main activities and results in the first reporting period are:

• Energy baselining data was collated and relatively high energy using ‘hotspots’ were identified. These were analysed in the context of current procurement opportunities in each city, where there was potential to improve energy efficiency through PPI

• A PPI gap analysis was undertaken in each city to identify current organisational and individual capacities in PPI tools and methodologies. Working with the PPI teams within each City partner, targeted training programmes are being developed

• A number of PPI interventions have been carried out in relation to identified procurement opportunities. To date these have typically involved smaller scale energy saving opportunities (e.g. refrigeration, multi-functional devices, etc) in order to prove the concept and build confidence in the methodologies and tools used

• Energy Hotspot Action Plans have commenced to provide a roadmap to move from a situation where no procurement opportunity exists for an identified energy hotspot to one where awareness of the energy saving potential is established and PPI is considered as a route to maximising these savings

• The focus of energy/procurement foresighting analysis has been defined as including: non-domestic building energy efficiency; residential building energy efficiency; low carbon transport and mobility; decentralised energy generation, storage and distribution and; public lighting. This will provide a focus for investigating innovative technological and financial solutions

• A project website (www.ceppi.eu) has been established and is the home to energy-related PPI guidance and learning until this can be brought together in the planned PPI Guide for Low Energy Cities

• Two newsletters have been published and range of social media (Twitter and Storify) activities are helping to communicate with stakeholders

Final results

The project activities to date have gone beyond existing work to identify barriers and challenges to implementing PPI. Progress to date included carrying out a PPI gap analysis to assess the current situation across a range of aspects including procurement structure, capacity, organisational motivation for being interested in PPI, supporting policy and regulation. This current situation was compared against future aims and ‘gap close’ actions were identified. Targeted training programmes are being developed to address these gap close actions.

Progress has also included analysis of energy hotspots and comparison of these with procurement opportunities already in the organisational pipeline. The lack of overlap between energy hotspots and future procurement opportunities has led to a revised approach involving developing action plans to address energy hotspots where no procurement is planned.

Website & more info

More info: http://www.ceppi.eu.